Away Meet Routine
The following is a standard agenda for an away meet to help you to know what to expect. Times and other details are subject to change, as they are defined by the host team.
- Declaration Deadline: 10 AM on the Saturday before the meet
- Swimmer Check-In: 5:00-5:30 PM
- Volunteer Check-In: 5:00-5:30 PM
- Warmups (Brighton Forest): 5:30 PM
- Volunteer Huddle: TBD
- First Event: 6:00 PM
You must declare your swimmers for the meet by 10 AM on the Saturday before the meet. An email will be sent on Monday will the upcoming meet’s full agenda. The heat sheet will be shared on Tuesday. A typical agenda looks like the following:
Please take travel time into consideration. You may have to compete with traffic and deceptively long drives to reach some pools.
We need all swimmers at the pool and ready to swim by 5:30 PM. Please apply sunscreen early so it has a chance to dry before arriving at the pool. This will make it easier for your swimmer’s event chart to be written on their arm at check-in.
Coaches, please arrive at 4:45 PM.
Please arrive at 4:45 PM if you are checking in the swimmers as they arrive. Please write the event chart on each swimmer’s arm. The Junior Coaches will assist with check-in as needed until warmups begin.
All other volunteers should arrive between 5:00 PM and 5:30 PM. The earlier the better.
You will be notified about parking, concessions, fun relays, and other variable details in the days prior to the meet.
Our swimmers will generally start warmups at 5:30 PM. Please listen to the coaches, as they will call age groups. Please have your swimmers ready to swim, with their caps and googles on.
The Clerk of Course, Kid Pushers, Order of Finish Judge, Ribbon Distributors, Runners, Scorers, Starter, Stroke & Turn Judges, Timers, and TSA Representatives will meet at a time determined by our host to run through meet details, answer any questions, and confirm that everyone understands their role.
The coaches will lead team cheers immediately following warmups. The Kid Pushers should have the relay swimmers lined up in the Clerk of Course area at 5:55 PM. The first race will start immediately after the National Anthem.
Throughout the meet, please listen to your Kid Pushers. They will gather each group to head to the Clerk of Course. Take care of bathroom trips between races. All swimmers 11 and older should follow the races so they know when to approach the Clerk of Course. All swimmers should have caps and goggles on before they enter the Clerk of Course area.
The order of events is as follows:
- Medley Relays
- Freestyle
- Backstroke
- Breaststroke
- Butterfly
- Freestyle Relays
The Announcer reports the score after the completion of each stroke.
Most 6&U swimmers can leave after their breaststroke races have been completed. However, we ask that everyone check with the coaches before leaving the meet to be sure that their swimmer is done.
The Announcer reports the final score once the scorers and TSA Representatives have certified the results. All records and official results will be reported by the Meet Results Coordinator the next day.
Please review the policies and FAQ for more information about meets.
